Content Archival Policy

This policy outlines how content on the UMC Library website is archived and preserved.

Retention Period

Active records: Student records and membership data are retained for the duration of membership plus 3 years
Financial records: Payment data is retained for 7 years as per statutory requirements
Audit logs: Retained for a minimum of 5 years
Attendance data: Retained for 2 years

Archival Process

Data that reaches its retention period is reviewed quarterly. Records no longer needed for operational purposes are archived to secure offline storage. Deletion is performed via secure methods that prevent data recovery.

Data Backup

Database backups are performed daily and retained for 30 days. Monthly snapshots are retained for 12 months.

Access to Archived Data

Archived data is accessible only to authorized personnel upon formal request to the System Administrator. Access is logged for audit purposes.